Kirana Trade Accounting System

Version History

This package has been in use at several number of our clients for last many years.

Because of that, a full track record of all the changes made during this long course of the release of various updates, is not easily traceable.

Henceforth, a list of updates is presented here starting from version 4.0.0 onwards -

Ver. 4.2.8
  1. Sale Register has a new option to print Export type of bills.
  2. Changes in the E-Way Bill Generation (export to JSON) process as per the new format of the E-Way Bill Portal.
  3. In Item Head, you can specify if Stock is to be maintained for an Item or not.
  4. You can stop billing in any Non GST Series of bills if required.

    (Go to Tools/Configure/Tax Options/GST Tab and tick the new option.)

  5. Total of Bags and Quantity is now shown while feeding Purchase Bills and Purchase Return Bills.
  6. Few minor corrections.
Ver. 4.2.7
  1. Added a Monthly Tax Summary (under GST Reports) to show month wise totals of Sale, Purchase and Taxes.
  2. Some improvement in E-Way Bill Generation (export to JSON) process.
  3. Few minor corrections.
Ver. 4.2.6
  1. Debit and Credit Notes are now automatically rounded off.
  2. Changes in GSTR2A Match Report to adjust to the changes in the format of newly downloaded files.
  3. Few corrections in E-Way Bill Generation process.
  4. Added printing of Party Bill No. in Purchase Register.
  5. Some other minor corrections.
Ver. 4.2.5
  1. The new GST Button in the Sale Bill entry opens a GST Sale Options window, containing various Export options and E-Way Bill options.
  2. In the GST Sale Options window, a HSN code wise summary is shown to indicate the total taxable value of the bill and the total number of unique HSN codes in the bill.
  3. In the GST Sale Options window, an Export Type can be selected if the supply is meant for the export with or without the payment of IGST.
  4. The Port Code, and the Shipping bill no. and date (if they are known) can also be entered here.
  5. In the GST Sale Options window, all parameters related to E-Way Bill generation can be specified, like transporter, location, distance, mode of transport, vehicle no. and type, transporter documents etc.
  6. The E-Way Bill No. generated for a particular bill can also be saved here for the future reference.
  7. The approximate distance (in Kms.) between your place and the destination place can be auto calculated by pressing the calculate button.

    (The Internet connectivity is required to use this option.)

  8. For a registered transporter, an account must be opened through Account Head option, and its account code can be selected here.
  9. In the Sale Bill printing (Normal and Medium size format only), the statutory endorsement is printed at the top of the bill, if the supply is meant for the export, as per the export type selected.
  10. Generate E-Way bill files option is added in the GST Reports menu, to mange your e-way bill generation process.
  11. In the above screen, you can select if bills with or without e-way bill no. are shown or not.
  12. You can also select Inter-State or Intra-State bills or both.
  13. The report shown here can be exported in MS Excel format for the future reference.
  14. The data of the selected bills, for which no e-way bill is generated so far, can be exported into a JSON format file, which can be uploaded to the e-way bill portal.
  15. In the E-Way Bill portal, you may login and go to E-way bill option and then go to Generate bulk option to directly unload the above JSON format file.
  16. In this manner, you can generate e-way bills for as many bills as you want in one go.
  17. Option to feed a Debit Note is added in the Entries menu.
  18. Option to feed a Credit Note is added in the Entries menu.
  19. In the above Debit and Credit Notes, you can specify the Supply Type, Reason for issuing note, which party is to be debited or credited, and which contra accounts are affected.
  20. Both the above Debit and Credit Notes can be printed in the form of a document, containing all details as per the GST rules and regulations.
  21. A Debit Credit Note Summary is there in Reports menu to print a report of all notes.
  22. All the Debit and Credit Notes are reflected in CDNR and CDNUR sheets, as the case may be, of the GSTR1 generation option.
  23. In the Cash Voucher and Bank Voucher printing, the full address of the party is also printed now.
  24. Some other minor corrections and improvements.
Ver. 4.2.4
  1. Improvement in the Yearly Process to transfer balance Item Lots properly.
  2. Improvement in the online updation process.
  3. Prints Bill No. along with Voucher No. in Bill Printing (small format only).
  4. Some other minor changes.
Ver. 4.2.3
  1. Changes in the Yearly Process to transfer GST parameters.
  2. Changes in GSTR1 data list formats as per the new version (Excel Template V1.5) of Offline Tool.
  3. Added Transaction selection facility in Export Import Option to selectively export transactions.
  4. Changes in Purchase Bill printing as per GST Invoice format.
  5. Changes in Purchase Return Bill printing as per GST Invoice format.
  6. Removed printing of TIN in Post-GST bills.
  7. Quick Payment option in the Help Menu to make Online Payments to us.
  8. Some other minor changes and improvements.
Ver. 4.2.2
  1. The Remark column entered in the Item Lots is now shown while searching Item Lots.
  2. Changes in GSTR1 data list formats as per the new version (2.2) of Offline Tool.
  3. Correction in Account Balance printing in Sale Bill (POS 5"x12" format).
  4. Some other minor changes.
Ver. 4.2.1
  1. Improvement in GSTR2 data lists generation process.
  2. Option to specify the HSN Code in Party & Item Wise Sale Summary to get the report for any HSN Code.

    (The totals of the columns can be matched with GSTR1 HSN data list.)

  3. Option to specify the HSN Code in Party & Item Wise Purchase Summary to get the report for any HSN Code.

    (The totals of the columns can be matched with GSTR2 HSNSUM data list.)

  4. Some other minor corrections and improvements.
Ver. 4.2.0
  1. Changes in GSTR2A Match Report generation process as per the new JSON file format.
  2. Generation of GSTR2 data by providing various lists corresponding to Excel Sheets inside the Excel Template file (provided by GSTN).
  3. GSTR2 data lists can be used to directly populate the above template file, or exported to CSV (comma separated values) format files.

    (Both the Excel Template file and/or CSV files can be imported into the Offline Tool.)

  4. You can go to our Downloads section to get a blank GSTR2.xlsx file.
  5. Modifications in Export/Import Transactions process, to transfer new parameters related to changes for GST.
  6. Some other minor corrections and improvements.
Ver. 4.1.9
  1. Option to generate GSTR2A Match Report by importing the downloaded file.

    (Specify the downloaded Zip file, and it will generate a Match Report for B2B entries and a List of CDN entries.)

  2. Some other minor corrections and improvements.
Ver. 4.1.8
  1. Option to use Packs instead of Quantity in GSTR1 HSN list generation.
  2. Adjustments in GSTR1 Populate Excel process as per the new version (1.2) of Offline Tool.
  3. Some other minor corrections and improvements.
Ver. 4.1.7
  1. Option to specify HSN Code in List of Item Heads.
  2. Option to specify GST Percentage in List of Item Heads.
  3. Option to specify Registration Type in Sale Register.
  4. Option to specify Intra-State, Inter-State or a Selected State in Sale Register.
  5. Option to specify Registration Type in Purchase Register.
  6. Option to specify Intra-State, Inter-State or a Selected State in Purchase Register.
  7. Few corrections and improvements in GSTR1 data lists generation.
  8. Some other minor improvements.
Ver. 4.1.6
  1. Option to define the Registration Type of a Party in Account Head.
  2. Option to define the Registration Type of a Party in Sale Bill.
  3. Entry of Bill Number and Bill Date in Sale Return Bill.
  4. Changes in the format of Head Wise Sale/Purchase Summary to accommodate Tax Percentages and IGST Amount.
  5. Option to specify Registration Type in Head Wise Sale/Purchase Summary.
  6. Option to specify Intra-State, Inter-State or a Selected State in Head Wise Sale/Purchase Summary.
  7. Option to view Tax Divisions in Head Wise Purchase Summary.
  8. Generation of GSTR1 data by providing various lists corresponding to Excel Sheets inside the Excel Template file (provided by GSTN).
  9. GSTR1 data lists can be used to directly populate the above template file, or exported to CSV (comma separated values) format files.

    (Both the Excel Template file and/or CSV files can be imported into the Offline Tool.)

  10. You can go to our Downloads section to get a blank GSTR1.xlsx file.
  11. Some other minor corrections.
Ver. 4.1.5
  1. Printing of Bill Series name along with the bill number in all Invoices.
  2. Printing of Statutory Language on Bill Of Supply for those registered under Composition Scheme.

    (Will be effective if the Composition Scheme option is ticked under the Tax Options.)

  3. Feeding of your own GSTIN etc. in Tax Options.
  4. Entry of GSTIN in Account Head is verified to meet basic conditions.
  5. Entry of GSTIN in Account Head can be searched on GSTN Web Site by clicking ? button.
  6. Entry of GSTIN in Sale Bill is verified to meet basic conditions.
  7. Entry of GSTIN in Account Head is shown in Search Account Head window.
  8. Entry of CGST% and SGST% in Item Head is shown in Search Item Head window.
  9. Improved the denotation of Opening Balance in Bill To Bill Outstanding report.
  10. Some other minor corrections.
Ver. 4.1.4
  1. Feeding of GSTIN and State Name in Sale Bill for cash mode billing.

    (Will be shown when Other Info. is clicked.)

  2. Changes in the format of all Invoices as per the State Name given.
  3. Some other minor corrections.
Ver. 4.1.3
  1. Feeding of GST Bill Of Supply through a separate series of Bill Numbers.

    (Will be indicated by the prefix as GSB in all reports.)

  2. Changes in the format of all Invoices as per the GST Bill Of Supply requirements.
  3. Some other minor corrections.
Ver. 4.1.2
  1. Feeding of GST Tax Invoice through a separate series of Invoice Numbers.

    (Will be indicated by the prefix as GST in all reports.)

  2. Changes in the format of all Invoices as per the GST Tax Invoice requirements.
  3. Sale rate of an Item Lot is automatically entered in Sale Bill if a Lot is selected from the selection window.
  4. In Item Lot selection window, a lot number can be searched by typing few letters in the filter block.

    (The lot numbers will be filtered on match anywhere in name basis.)

  5. Posting of CGST amount, SGST amount and IGST amount will be made in account heads coded as 37, 38 and 39 respectively.
  6. Some other minor corrections and improvements.
Ver. 4.1.1
  1. Feeding of GST No. in Account Heads for GST Registered parties.

    (Will be printed on Sale Bills if GST date is reached.)

  2. Feeding of State Name in Account Head is mandatory now, to distinguish In-State and Ex-State parties.
  3. Feeding of Central GST (CGST) and State GST (SGST) percentages for Item Heads.

    (Will be applied while billing if bill date is after GST date.)

  4. Feeding of HSN (Harmonized System Nomenclature) Code for Item Heads.

    (Will be printed on Sale Bills if GST date is reached.)

  5. If GST date is reached, CGST and SGST will be printed on Sale Bills for In-State parties.
  6. If GST date is reached, CGST and SGST will be clubbed to make it IGST (Integrated GST) and printed on Sale Bills for Ex-State parties.
  7. GST Date can be set in Tax Options.
  8. Some other minor corrections and improvements.
Ver. 4.1.0
  1. Option to generate Sale Note for selected lots of an Item.

    (Press Ctrl key while selecting lots in selection window, to select multiple lots.)

  2. In Date Wise Sale/Purchase summary, multiple lots can be selected in the same manner as above.
  3. Correction in amount pick up in Form52 Annexure A.
  4. Improvement in Ledger generation process.
  5. Improvements in Yearly Process.
Ver. 4.0.9
  1. Option to select accounts with debit or credit balance only in annexure.
  2. Correction in date-wise total setting in sale/purchase register.
  3. Red and Green star marking at various screens to indicate compulsory and important entries.
  4. Auto optimisation of configuration data file.
  5. New POS 5x12 format in sale bill printing.

    (Use A4 Sized paper cut into half vertically to print in this format.)

  6. Printing of 9R Number in all Sale Bill printing formats.
  7. Correction in Bill Amount in Tax Return Form 52 Annexure A.
  8. Few other minor changes and improvements.
Ver. 4.0.8
  1. Use of Microsoft's ClearType Technology to improve display on LCD/LED monitors.

    (Effective on Windows Vista and higher versions only.)

  2. Correction in loading of expenses in Raise Sale Note.
  3. Correction in display of Representative Names in outstanding bills.
  4. Option to show Party wise grouped report in Sale Register and Purchase Register.
  5. Remember Me option in login screen, to remember the last user on the terminal.
  6. Forgot Password option in login screen, to recover your password by sending it on your registered mobile number and/or email address.

    (Go to User ID & Passwords option to register your mobile number and email address.)

  7. Repair installation option in Help menu, to repair all basic installation files.
  8. Improved period selection menu in reports.
Ver. 4.0.7
  1. Optimised for very high display resolutions.
  2. Post dated cheques and cleared cheques selection in Bank Book.
  3. PAN printing in Sale Bills (normal and medium formats only).
  4. Transporter Code and Bank Address feeding in Account Head.
  5. Option to hide Taxes columns in Sale Bill entry.
  6. TIN printing in Purchase Return Bill printing..
  7. Printing of Purchase Bills in small format.
  8. Added Agent Name and Commission Percentage feeding in Item Head.

    (Removed it from Sale Bill Info feeding, as was provided in the previous version 4.0.6)

  9. Agent Wise Sale report is generated as per the above feeding.
  10. Printing of all phone numbers in Address Labels.
  11. Increased space for address in Account Head.
  12. Account Balance printing option in Sale Bill printing.
  13. Printing of Hindi Item Names in POS Bill format.
  14. Shows totals of Sale Quantity and Gross Sale Amount in Raise Sale Note.
  15. Some other minor corrections and improvements.
Ver. 4.0.6
  1. Define Mandi Cess percentage in Item Head entry.
  2. Separate feeding of Mandi Cess in Sale Bill and its printing in all formats of Sale Bills.
  3. Mandi Amount shows Mandi Tax plus Mandi Cess in all concerning reports.
  4. Representative Code can be entered in Account Head.
  5. Search Account Heads by matching search key anywhere in the name.

    (Click /// button to enable/disable this mode)

  6. Spell Check and Thesaurus facility is available at almost all the necessary places.

    (Click abc icon at top right corner to open this feature)

  7. Corrections in Stock In Storage report.
  8. Single Account/All Account option in Representative Wise Sale Summary.
  9. In Tax Summary, option to divide Mandi amount as per feeding or as per ratio.
  10. Link to a Caller Id App, to recognise incoming phone calls. Click here for more details.
  11. Option to show Sale Return and Purchase Return also in Position of Stock report.
  12. Option to hide Item Details column in Representative Wise Bill to Bill Outstanding report.
  13. Shows count of unique forms used in Form Wise Purchase Summary.
  14. Bill Heading in POS Bill format now changes as per option.
  15. Feeding of Agent Name is available in Sale Bill Info.
  16. Agent Wise Sale Summary has been added.
Ver. 4.0.5
  1. Correction in the interest calculation in Sale Note (in case supplier rate is given in Sale Bill).
  2. Printing of Logo in Sale Notes.
  3. Selection Tabs are shown at the top line for all open windows. You can click on any of them to bring that window to the front, or click the arrowhead to close it.
  4. Added columns in Tax Summary.
  5. Correction in bag counting in Bags Weight in Sale Bill.
  6. Party Wise option in Rep. Wise Bill To Bill outstanding.
  7. Balance of account is shown while feeding Sale/Purchase Bills.
  8. Page Range selection is available if printing from report viewer.

    (The option should be enabled from Configuration)

  9. Option for Cash/Credit/Both bills in Sale Bill printing.
  10. Blank Cheque printing is now accepted.
  11. Lot No. and Storage selection option in Position Of Stock.
  12. Lot No. and Storage selection option in Stock Register.
  13. More Data insert options in SMS on events.
  14. Copy Data button in Generate E-Return files option, to directly copy and paste data into Excel files etc.
  15. Option to add Commodity Name column in Anncexure C in Generate E-Return files option.
  16. Printing of Lot No. is available for Small Format and POS Format sizes of Sale Bills.
  17. A Voucher Series indicator is printed in Small Format and POS Format sizes of Sale Bills.
  18. Renumbering of vouchers now automatically adjusts coverings in Bill And Payments.
  19. Form Wise sale and purchase summaries now show long Form Numbers.
  20. Option to hide cash/credit indicator in the printing of Sale Bills.
  21. Party & Item Wise Sale/Purchase Summaries now show item packing name column.
  22. Some other minor improvements.
Ver. 4.0.4
  1. Improvement in the generation of Cashbook, Daybook and Ledger reports.
  2. Improvement in the generation of Outstanding Sale Bill and Purchase Bill reports.
  3. Shows phone numbers in Account Heads' searching.
  4. Use of scroll bars in Cash, Bank and Journal Vouchers.
  5. No use of scroll bars on the Main Screen, for a neat look on computers running Windows 7 or 8 or 8.1 versions.
  6. Option to print total bag amount only once at the end of the Sale Bill (small size).
  7. Changed the sub heading Taxable Amount for non-taxable items in Sale Bill printing.
  8. Allows resizing of columns while making any column wise entry, like in bills or vouchers or stock transfer etc.

    (drag the separator between column headings with the mouse, and move left or right)

  9. Shows more details in About Fa option.
  10. Shows current balance of each account while entering Cash, Bank or Journal vouchers.
  11. Added a new POS format in Sale Bill printing, to print on continuous roll printers.
  12. Added a new POS format in Ledger printing, to print on continuous roll printers.
  13. Added options for generating Excel files for Tax Return Form 52 Annexure A and B.
  14. In User Rights for a user, selection of column is provided to enable/disable all options at once.
  15. Some minor corrections.
Ver. 4.0.3
  1. Improvement in the generation of Cashbook, Daybook and Ledger reports.
  2. Improvement in the generation of Outstanding Sale Bill and Purchase Bill reports.
  3. Shows phone numbers in the searching of Account Heads.
  4. Use of Scroll Bars in Cash, Bank and Journal Vouchers.
  5. No use of Scroll Bars on main screen, to give it a neat look on the computers running Windows 7 or Windows 8.
  6. Option to print Total Bag Amount only once at the end of the Sale Bill (Small Size).
  7. Changed the sub heading 'Taxable Value' for non-taxable items in Sale Bill printing.
Ver. 4.0.2
  1. Cash/Credit option in Item and Lot wise sale.
  2. Cash/Credit option in Head wise sale.
  3. Cash/Credit totals in Sale Register.
  4. Printing of receipts from vouchers with multiple entries.
  5. Printing of receipts in small format.
  6. Printing of Sale Bills for a selected party.
  7. Auto Backup of Company and Configuration Data.
  8. Auto feeding of consecutive cheque numbers on pressing repeat key in bank vouchers.

    (if you press repeat key on the first row of a new voucher, the cheque number will be calculated on the basis of any previous voucher of the same bank.)

  9. Auto feeding of cheque date (same as voucher date) on pressing repeat key in bank vouchers.
  10. Insert Row button is provided in Cash vouchers, Bank vouchers and Journal vouchers to insert a new entry between any two rows.
  11. Some minor corrections.
Ver. 4.0.1
  1. Option to view version history.
  2. Top margin and Left margin settings in Sale Bill printing.

    (You may use this facility to print medium or small sized bills without setting A5 or A6 as paper size in your printer driver.)

  3. Improvements in sending SMS procedure.
  4. Added an Auto Backup function to take automatic backups while working in and/or exiting the programme.

    (You can go to Data Maintenance and open Auto Mode tab and set the relevant options as per your need.)

  5. Changed heading of Purchase Bill to Purchase Invoice in Purchase Bill printing.
  6. Facility to print your company's logo on Sale Bill.

    (You can copy a small logo image file, by the name of logo.jpg, in to the package folder, and the same will be printed on the top left corner of the Sale Bill.)

Ver. 4.0.0
  1. Facility for Email.

    (You can now link any of your email account, on any web site, to this software, and send messages or attachments through it.)

  2. Sub total, showing the gross value of items before tax, in Sale Bill printing.
  3. Tax summary, showing total VAT and AT of all items, in Sale Bill printing.
  4. Re-organised option for Accessibility Rights settings.
  5. Option button to merge two representatives names into one while feeding Sale Bill.
Before Ver. 4.0.0
Some of the important changes before Ver. 4.0.0 are listed here -
  1. Quick Find feature.

    (You can quickly view and find your transactions, matching with any combination of given parameter, like date range, voucher type, voucher number, account head, narration and amount etc.)

  2. Facility to change your wallpaper to an image file, HTML file or a Web Site.
  3. Added an online panel to show current news and weather conditions of your place.
  4. Option to hide some companies from the Select Company list.
  5. Added State/Country name entry field in the Company Information.
  6. Added fields for entering PAN, Banker Name, Bank Account Number, Bank IFSC, Mobile Phone2 and State/Country etc. in Account Head feeding.
  7. Added fields for entering Commodity Code, Location, VAT% and Surcharge% in Item Group feeding.
  8. Added field for entering Filling in Item Head feeding.
  9. Option to feed separate representative names for each item while feeding Sale Bill.
  10. Option to short list only those items which are available in stock in Item Search window.
  11. Option to show/hide Bag Rate column in Sale Bill or Purchase Bill entry.
  12. Option to show/hide Decimal part in Bag column in Sale Bill or Purchase Bill entry.
  13. Option to show/hide Lot No. column in Bills and Vouchers entries.
  14. Option to allow saving of Tax Invoice without providing TIN.
  15. Added facility to print Cheques.

    (You can define and save Cheque printing layouts for any number of your bank accounts,and then print cheques while feeding bank payment vouchers or from direct menu option.)

  16. Export to SMS Recipients option in List of Contact Persons.
  17. Column for writing Challan No. in Date Wise Sale Summary.
  18. Print Packs option in Movement Of Stock.
  19. Added facility to print Ledger of Accounts for two consecutive years.

    (You can specify any date of the just previous financial year as the starting date, and the Ledger account will show all transactions including the last and the current year.)

  20. Added City Name and State Name selection in Collections And Payments.
  21. Facility to specify Discount A/c and Freight A/c for each item in Item Wise Trading Account.
  22. Added facility to print Annexures for two consecutive years.

    (You can specify any date of the just previous financial year as the starting date, and the Annexure will show balance of transactions including the last and the current year.)

  23. Option to print Annexure as Grouped or Summarised on Area Name.
  24. Facility to send SMS on events, like payments, receipts and billing.
  25. Corrected Capital and Small letter handling problem in Shorthand facility.
  26. Auto adjustment of window sizes as per your Screen Resolution settings.
  27. Facility to download (if needed) and run TeamViewer Quick Support.
  28. Facility to upload and/or download the backup of your data to/from our Internet Server or your own Internet Server.
  29. Facility to online update your FA installation through our 24/365 up Internet Server.
  30. Some other minor improvements and corrections.

NOTE: As the design and functionality of a software is subject to constant change and improvement, the updates listed here may not reflect some petty or quick changes made in the package without changing the version number.

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